Public Records Requests

1. Requesters access our public portal to start a request.
2. Information Governance and Policy receives the request and determines whether it is actionable as-is or whether additional communication with the requestor is needed.
3. Information Governance and Policy contacts the appropriate record holders.
4. The record holders provide records to Information Governance and Policy.
5. Information Governance and Policy reviews the records and makes legally required redactions.
6. Information Governance and Policy responds to the requestor.

Important information about public records requests:

• UC San Diego records cannot be universally searched. Records are held in many different electronic systems and in multiple physical locations.
• The more specific a request, the more likely we can locate the requested records.
• Requests with multiple parts will take longer to process than requests for a single record or a single category of records.

If you have questions about how to make an effective public records request, email publicrecords@ucsd.edu and we will be happy to assist you.

Auditor Requests: For any records request associated with an external audit or review (other than the UC San Diego annual financial review performed by The Regents’ auditing firm), contact Audit & Management Advisory Services (AMAS), (858) 534-3617.

Background Investigations and Disciplinary Records: Requests from federal agencies and other authorized parties for background investigations may be submitted through our public records portal. They can also be faxed to our attention at (858) 534-6523.

Employment Verifications: Employment and income verifications for UC San Diego employees are available through The Work Number. To use this service, inform your verifier that UC uses The Work Number and give them the UC Employer Code (15975). For more information or assistance, contact the UCPath Center, (855) 982-7284.

Medical Records: Guidance on requesting copies of your medical records from the UC San Diego Medical Center is available from Health Information Services.

Police Reports: The UC San Diego Police Department evaluates and responds to requests for police reports. See Request a Police Report for information on how to submit your request.

Statement of Economic Interest (Form 700): To obtain the Form 700 filing of a UC public official, you may email a request to pra@ucop.edu or contact the Office of the General Counsel, (510) 987–9800.

Subpoenas: Generally, only Risk Management is authorized to accept service of a subpoena involving UC San Diego business. Contact Risk Management, (858) 246-1857.

Transcripts and Enrollment Verifications: The Registrar’s Office processes requests for official transcripts and verifications of student enrollment. Contact Transcripts and Verifications, (858) 534-3150 for assistance.

Transcripts and Enrollment Verifications (UC San Diego Extension): The Student Services office processes requests for official transcripts and verifications of student enrollment for UC San Diego Extension. Contact Student Services, (858) 534-3400 for assistance.

Accountability Dashboards: Data monitoring UC San Diego’s progress in creating an inclusive campus are presented in a series of interactive dashboards.

Annual Report: An overview of campus accomplishments, ongoing activities, and future trends for each fiscal year, including financial statements and useful facts and figures about the UC San Diego campus.

Student Statistics: Official statistics and reports on undergraduate student admission, enrollment, and graduation at UC San Diego.

Reporting Transparency: Provides the UC community and the public, including investors, with easy access to a range of financial information about the University of California, in support of similar transparency efforts undertaken by the state of California.

UC Accountability Report: Provides an annual comprehensive assessment of the University of California’s progress in meeting key teaching, research, and public service goals across its 10 campuses.

UC Compensation Information: As part of its commitment to transparency and public accountability, each year the University of California publicly reports employee pay data. The report covers UC's career faculty and staff employees, as well as part-time, temporary and student employees.

UC Information Center: An extensive repository of reports, tables, and self-service data tools to access current data on University of California operations—its students, faculty, staff, finances, outreach programs and other topics.

UC Information Practices Coordinators: Lists the points of contact for public records requests at each University of California campus.